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1.1. This Privacy Policy and Cookie Policy (hereinafter referred to as the “Policy”) sets out the rules governing the collection, use, storage, disclosure, transfer and other processing of personal data of individuals who visit the website www.antiqonart.com (hereinafter referred to as the “Website”), create user accounts, participate in auctions, make purchases, submit enquiries, use services relating to delivery, sale, acquisition, valuation, storage or client support, or otherwise interact with the ANTIQON brand through the Website, e-mail communications, telephone contact, feedback forms or other channels of communication.
1.2. The controller of personal data in relation to the Website, user accounts, registration processes, participation in auctions, the conclusion and performance of transactions, payment processing, delivery arrangements, client services, compliance with legal obligations and the security of the Website is:
SIA “Antiqon”
Registration No.: 40103941382
Registered address: Brīvības iela 52-1B, Rīga, LV-1011, Latvia
E-mail for data protection enquiries: tm@antiqon.com
General contact e-mail: info@antiqon.com
Telephone: +371 25663066
1.3. All transactions concluded through the Website, including participation in auctions, purchases, sales, payments, delivery arrangements, returns, client services and related contractual relationships, are carried out exclusively by SIA “Antiqon” and are governed by the laws of the Republic of Latvia, unless otherwise required by mandatory provisions of applicable law.
Information regarding the location of a specific item, as well as available delivery or collection options, is indicated on the relevant item page or in the transaction documentation.
1.4. Any French contact details, addresses in France or references to the French company SAS Antiqon ART appearing on the Website are provided solely for the purposes of marketing, informational and communication activities of the ANTIQON brand in France and related markets.
The above-mentioned French company is not a seller of goods, does not receive payments for transactions, is not a contractual party to transactions concluded through the Website and does not act as an independent controller of personal data in relation to transactions conducted through the Website.
Where the French company may assist in the transmission of marketing communications, the handling of preliminary enquiries or communication with potential clients, such processing is carried out on behalf of SIA “Antiqon” or within the scope of specific marketing activities.
1.5. This Policy applies to all processing of personal data carried out by SIA “Antiqon” in connection with:
the registration and use of user accounts;
participation in auctions and bidding processes;
the purchase and sale of works of art, antiques and collectible objects;
acquisitions, valuations, reservations, storage and delivery services;
handling user enquiries, correspondence and client support;
compliance with legal obligations, including accounting, taxation, anti-money laundering requirements, sanctions compliance and client due diligence procedures;
the use of cookies and similar technologies on the Website.
1.6. This Policy has been prepared in accordance with:
Regulation (EU) 2016/679 (General Data Protection Regulation – GDPR);
Directive 2002/58/EC on privacy and electronic communications, including provisions relating to cookies and similar technologies;
applicable legislation of the Republic of Latvia, including legal provisions governing the protection of personal data and compliance obligations applicable to participants in the art and antiques market, including legislation relating to the prevention of money laundering and illicit financial activities.
1.7. By using the Website, creating a user account, participating in auctions, placing orders, submitting documentation or otherwise interacting with SIA “Antiqon”, the user confirms that they have read and understood this Policy.
Where the processing of personal data or the use of certain categories of cookies requires the user’s consent, such consent will be requested separately and may be withdrawn by the user at any time in accordance with the procedures described in this Policy.
1.8. This Policy constitutes a single document governing:
the processing of personal data of users;
the use of cookies and similar technologies;
the principles of informing users about the purposes and legal bases of data processing, retention periods, categories of recipients of personal data and the rights of data subjects.
1.9. SIA “Antiqon” may update this Policy from time to time in connection with changes in legislation, the structure of the Website, the services used, data processing practices or security and compliance requirements.
The current version of the Policy will always be published on the Website with an indication of the date of entry into force.
1.10. If users have any questions regarding the processing of their personal data, the use of cookies or the exercise of their rights as data subjects, they may contact SIA “Antiqon” using the contact details provided in this Policy.
Users also have the right to lodge a complaint with Datu valsts inspekcija, the supervisory authority of the Republic of Latvia responsible for personal data protection.
1.11. Where this Policy is made available in several languages, all language versions are intended to reflect the same content. In the event of any discrepancy between language versions, the Latvian version shall prevail, unless otherwise required by mandatory provisions of applicable law.
2.1. Depending on the nature of a user’s interaction with the Website, SIA “Antiqon” may collect and process the following categories of personal data.
2.2. Identification Data
When registering an account, participating in auctions, making purchases or entering into transactions, the following data may be processed:
first and last name;
date of birth;
nationality or citizenship;
number and details of an identity document (passport, ID card or other identification document);
country of residence;
other information necessary to identify the client in the context of contractual relations or legal requirements.
2.3. Contact Information
For the purpose of communication with users and the performance of orders, the following data may be processed:
e-mail address;
telephone number;
postal address;
delivery address;
other contact details voluntarily provided by the user when interacting with the company.
2.4. Account Data
When creating and using a user account on the Website, the following information may be processed:
user login credentials;
password (stored in encrypted form);
account activity history;
participation in auctions and bidding history;
saved items, favourite lots and user preferences.
2.5. Transaction Data
When transactions are carried out through the Website, the following information may be processed:
information about purchased or sold items;
transaction value;
payment method information;
delivery or collection information;
data necessary for accounting, tax reporting and the performance of contractual obligations.
SIA “Antiqon” does not store full payment card details. Payment data are processed by authorised payment service providers in accordance with applicable security standards.
2.6. Client Verification Data (KYC / AML)
In accordance with the legislation of the European Union and the Republic of Latvia on the prevention of money laundering and terrorist financing, SIA “Antiqon” may be required to carry out client identification and verification procedures.
Such verification may be conducted, in particular:
when transactions exceed the thresholds established by applicable legislation;
when participating in auctions;
when concluding transactions involving works of art, antiques or collectible objects;
where a transaction or client presents an elevated compliance risk.
For these purposes, the following data may be requested and processed:
copies of identification documents;
information regarding beneficial ownership;
information concerning the origin of funds;
data required for sanctions screening and compliance checks;
results of checks against sanctions lists and relevant international databases.
Such processing is carried out solely for the purpose of complying with applicable legal and regulatory obligations relating to anti-money laundering and sanctions compliance.
2.7. Technical and Usage Data
When the Website is used, certain technical information may be collected automatically, including:
IP address;
device type and operating system;
browser type;
language settings;
date and time of access;
pages viewed and interactions with the Website.
These data are used to ensure the proper functioning and security of the Website and to analyse and improve its performance.
2.8. Cookies and Similar Technologies
The Website uses cookies and similar technologies to ensure the proper operation of the Website, improve the user experience, analyse site traffic and provide personalised content.
Further information regarding the categories of cookies used, their purposes and the options available to manage cookie preferences is provided in the section of this Policy relating to cookies.
2.9. Communications Data
When a user contacts SIA “Antiqon”, the following information may be processed:
the content of correspondence;
records of telephone conversations (where necessary for service quality purposes and where permitted by applicable law);
documents or files submitted by the user.
Such data are processed solely for the purposes of responding to enquiries, providing client services and resolving potential disputes.
3.1. SIA “Antiqon” processes personal data solely for legitimate purposes and only to the extent necessary for the provision of services, the performance of contractual obligations, compliance with applicable legal requirements and the secure operation of the Website.
The processing of personal data is carried out on the legal bases provided for in Regulation (EU) 2016/679 (General Data Protection Regulation – GDPR).
3.2. Performance of a Contract
Personal data may be processed for the purposes of registering users, creating and administering user accounts, enabling participation in auctions, concluding and performing purchase and sale transactions, arranging payments and deliveries, processing returns and providing client services.
The legal basis for such processing is the necessity to perform a contract to which the user is a party or to take steps at the request of the user prior to entering into a contract in accordance with Article 6(1)(b) GDPR.
3.3. Compliance with Legal Obligations
SIA “Antiqon” may process personal data in order to comply with obligations established by the legislation of the European Union and the Republic of Latvia, including:
maintaining accounting records and fulfilling tax reporting obligations;
complying with legislation relating to the prevention of money laundering and terrorist financing;
conducting client identification and verification procedures (KYC);
screening clients against sanctions lists and international databases;
complying with lawful requests from public authorities and regulatory bodies.
The legal basis for such processing is the necessity to comply with legal obligations to which the controller is subject in accordance with Article 6(1)(c) GDPR.
3.4. Legitimate Interests
In certain cases, SIA “Antiqon” may process personal data on the basis of its legitimate interests, provided that such interests do not override the fundamental rights and freedoms of the user.
Such processing may take place, in particular, for the following purposes:
ensuring the security of the Website and preventing fraud;
protecting the legal rights and interests of the company in the event of disputes;
improving the functionality and performance of the Website;
analysing the use of the Website and visitor statistics;
internal administration and management of business operations.
The legal basis for such processing is Article 6(1)(f) GDPR.
3.5. Consent
Where required by applicable law, personal data may be processed on the basis of the user’s consent.
This may apply in particular to:
the use of certain categories of cookies and tracking technologies;
the sending of marketing communications;
the personalisation of information relating to auctions, lots, collections and other offerings.
The legal basis for such processing is Article 6(1)(a) GDPR.
Users may withdraw their consent at any time. The withdrawal of consent does not affect the lawfulness of processing carried out prior to such withdrawal.
3.6. Profiling and Personalisation
In order to improve the quality of its services and provide users with more relevant information, SIA “Antiqon” may use limited forms of analysis relating to user behaviour on the Website, including interest in specific categories of artworks, auctions or collections.
Such processing is carried out only to the extent permitted by applicable law and, where required, on the basis of the user’s consent.
3.7. Data Minimisation
SIA “Antiqon” processes only such personal data as are necessary to achieve the purposes described above and takes reasonable measures to ensure that such data are accurate, up to date and processed securely.
4.1. SIA “Antiqon” may share users’ personal data with third parties only where such sharing is necessary for the purposes described in this Policy, for the performance of contractual obligations, or for compliance with applicable legal requirements.
Any transfer of personal data is carried out in accordance with the requirements of Regulation (EU) 2016/679 (General Data Protection Regulation – GDPR) and other applicable legal provisions.
4.2. Service Providers and Data Processors
In order to ensure the operation of the Website and the provision of its services, SIA “Antiqon” may engage third-party service providers acting as data processors on behalf of the company.
Such service providers may include:
providers of IT infrastructure, hosting and technical support services for the Website;
providers of software and cloud-based services;
payment service providers and financial institutions;
delivery and logistics companies;
providers of client support and communication services;
analytics and technical monitoring services;
providers of e-mail and communication platforms.
Such service providers process personal data solely to the extent necessary to perform their services and on the basis of contractual obligations ensuring the protection and confidentiality of personal data.
4.3. Public Authorities and Regulatory Bodies
SIA “Antiqon” may disclose personal data to public authorities, supervisory bodies or law enforcement agencies where such disclosure is required by law or carried out in response to a lawful request from competent authorities.
This may include, in particular, compliance with obligations relating to:
accounting and taxation;
the prevention of money laundering and terrorist financing;
sanctions compliance;
consumer protection requirements;
judicial or administrative proceedings.
4.4. Client Verification and Compliance Procedures
In order to comply with legal obligations relating to anti-money laundering and other regulatory requirements, SIA “Antiqon” may transfer certain personal data to specialised compliance and client verification service providers.
Such verification procedures may include:
screening against sanctions lists;
checks against databases of politically exposed persons (PEP);
screening against international compliance and risk databases;
other due diligence procedures required by applicable legislation.
4.5. Transfers in Connection with the Performance of Transactions
Where necessary for the execution of a transaction, personal data may be shared with:
counterparties to the transaction;
insurance providers;
transport and logistics companies;
customs brokers;
other organisations involved in the transport, storage or insurance of works of art, antiques or collectible objects.
Such transfers are carried out only to the extent necessary to perform the relevant transaction.
4.6. No Sale of Personal Data
SIA “Antiqon” does not sell users’ personal data and does not disclose such data to third parties for commercial purposes unrelated to the provision of its services.
4.7. Transfers in the Event of Business Reorganisation
In the event of a merger, acquisition, restructuring, sale of assets or similar business transaction involving SIA “Antiqon”, personal data may be transferred to a successor entity or potential purchaser, subject to compliance with applicable data protection legislation.
4.8. International Transfers of Personal Data
In certain cases, personal data may be processed or stored outside the European Economic Area (EEA).
Where such transfers occur, SIA “Antiqon” ensures that appropriate safeguards are applied in accordance with GDPR, including the use of Standard Contractual Clauses adopted by the European Commission or other lawful transfer mechanisms.
4.9. Data Minimisation in Transfers
SIA “Antiqon” transfers to third parties only those personal data that are necessary for the relevant purpose of processing and implements appropriate measures to ensure the confidentiality and security of such data.
5.1. SIA “Antiqon” retains users’ personal data no longer than is necessary to achieve the purposes of processing set out in this Policy, unless a longer retention period is required or permitted under applicable law. Upon expiry of the applicable retention periods, personal data are deleted, anonymised or otherwise cease to be processed, unless otherwise required by law. When determining the retention periods for personal data, account is taken of the nature and purposes of the processing, the requirements of the legislation of the European Union and the Republic of Latvia, as well as the need to protect the rights and legitimate interests of the company.
5.2. User Account Data
Personal data related to the registration and use of a user account on the Website are retained for the entire period during which the user account exists.
Following deletion of the user account by the user or discontinuation of its use, the relevant personal data may be retained for the period necessary to comply with the legal obligations of SIA “Antiqon”, to resolve potential disputes and to protect the legitimate interests of the company.
5.3. Transaction and Auction Data
Personal data related to transactions, including information on purchases, sales, payments, delivery and transaction documentation, are retained for the periods prescribed by applicable legislation on accounting, taxation and other applicable regulatory requirements.
5.4. Accounting and Financial Data
Personal data contained in accounting documents, invoices, payment documents and other financial records are retained for the period established by the legislation of the Republic of Latvia in the field of accounting and tax administration.
5.5. Data Processed for Compliance and Anti-Money Laundering Purposes
Where SIA “Antiqon” is required to carry out client identification, identity verification, collection of documents and other processing of personal data for the purpose of complying with legislation on the prevention of money laundering and sanctions compliance, such data are retained for 5 years following the end of the business relationship or the completion of the relevant transaction, unless a longer retention period is required by applicable law.
5.6. Correspondence and Client Enquiries
Personal data contained in users’ correspondence with SIA “Antiqon”, including communications by email, through contact forms or via other communication channels, may be retained for the period necessary to process the relevant request and to protect the legitimate interests of the company in the event of potential disputes.
5.7. Technical Data
Technical data, including security logs, website access data and other system records, may be retained for the period necessary to ensure website security, prevent fraud and analyse the functioning of information systems.
5.8. Cookie Data
The retention period for cookies is determined by the type of cookie technology used. Some cookies are used only for the duration of the user’s current session, while others may remain stored on the user’s device for a longer period of time. More detailed information on cookie retention periods is provided in Section 8 of this Policy.
5.9. Extended Retention of Data
In certain cases, personal data may be retained for a longer period where such retention is necessary:
5.10. Storage Limitation
SIA “Antiqon” implements reasonable organisational and technical measures to ensure that personal data are not retained for longer than is necessary for the purposes for which they are processed.
6.1. Users whose personal data are processed by SIA “Antiqon” are entitled to exercise their rights as data subjects in accordance with Regulation (EU) 2016/679 (General Data Protection Regulation – GDPR) and applicable data protection legislation.
Users may exercise their rights by contacting SIA “Antiqon” using the contact details provided in this Policy.
6.2. Right of Access
Users have the right to obtain confirmation as to whether their personal data are being processed and, where that is the case, to access such data and obtain information regarding:
the purposes of the processing;
the categories of personal data concerned;
the recipients or categories of recipients to whom the data have been or will be disclosed;
the retention periods applicable to the personal data;
the rights available to the user as a data subject.
6.3. Right to Rectification
Users have the right to request the correction of inaccurate or incomplete personal data relating to them.
SIA “Antiqon” takes reasonable steps to ensure that personal data are accurate and kept up to date.
6.4. Right to Erasure
Users have the right to request the deletion of their personal data in the circumstances provided for by applicable legislation, including where:
the personal data are no longer necessary for the purposes for which they were collected or processed;
the user withdraws consent on which the processing is based;
the personal data have been processed unlawfully.
However, the right to erasure may be limited where the processing of personal data is necessary for compliance with legal obligations or for the establishment, exercise or defence of legal claims by SIA “Antiqon”.
6.5. Right to Restriction of Processing
Users have the right to request the restriction of the processing of their personal data in circumstances provided for by GDPR, for example where the accuracy of the personal data is contested or where the lawfulness of the processing is challenged.
6.6. Right to Data Portability
Where applicable under GDPR, users have the right to receive their personal data in a structured, commonly used and machine-readable format and to transmit such data to another controller.
6.7. Right to Object
Users have the right to object to the processing of their personal data where such processing is carried out on the basis of the legitimate interests of SIA “Antiqon”.
Where such an objection is received, SIA “Antiqon” will cease processing the personal data unless compelling legitimate grounds for the processing exist.
6.8. Right to Withdraw Consent
Where the processing of personal data is based on the user’s consent, the user has the right to withdraw such consent at any time.
The withdrawal of consent does not affect the lawfulness of processing carried out prior to the withdrawal.
6.9. Right to Lodge a Complaint
Users have the right to lodge a complaint with Datu valsts inspekcija, the supervisory authority of the Republic of Latvia responsible for personal data protection, if they believe that the processing of their personal data infringes applicable data protection legislation.
6.10. Exercise of Data Subject Rights
Users may submit requests regarding the exercise of their rights by contacting SIA “Antiqon” using the contact details provided in this Policy.
Such requests will be considered and handled by SIA “Antiqon” within the timeframes and in accordance with the procedures established by applicable data protection legislation.
7.1. SIA “Antiqon” implements appropriate organisational and technical measures to ensure the security of users’ personal data and to protect such data against unauthorised access, loss, destruction, alteration, disclosure or other unlawful processing.
Such measures are adopted taking into account the nature of the personal data processed, the risks associated with such processing and the requirements of applicable data protection legislation.
7.2. Organisational Measures
In order to safeguard personal data, SIA “Antiqon” applies internal procedures and organisational measures designed to ensure the confidentiality and security of information, including:
restricting access to personal data to employees and authorised persons who require such access for the performance of their duties;
implementing internal policies governing the processing of personal data;
controlling access to information systems and data;
providing staff training in matters relating to data protection and information security.
7.3. Technical Measures
SIA “Antiqon” uses appropriate technical measures to protect personal data, including:
the use of secure data transmission channels;
the implementation of modern information security protections;
data backup procedures;
monitoring of information systems in order to detect and prevent unauthorised access.
7.4. Data Protection When Engaging Service Providers
Where SIA “Antiqon” engages third parties to process personal data, the company takes appropriate measures to ensure that such parties comply with applicable data protection legislation and maintain an adequate level of data security.
7.5. Personal Data Breach Notification
In the event of a personal data breach, SIA “Antiqon” will take appropriate measures to mitigate potential risks and will act in accordance with applicable legislation, including the provisions of GDPR relating to the notification of supervisory authorities and affected data subjects where required.
7.6. Limitation on Disclosure of Security Measures
In order to prevent misuse or security risks, SIA “Antiqon” does not publicly disclose detailed information regarding the specific technical security measures implemented for the protection of personal data.
8.1. The website www.antiqonart.com use cookies and similar technologies in order to ensure the proper functioning of the website, improve usability, analyse how users interact with the digital galleries of ANTIQON, and provide users with a personalised experience when using the website.
Cookies are small text files stored on a user’s device when visiting a website. They enable the recognition of the user’s device, the storage of certain user preferences, and the analysis of how the website is used.
8.2. The use of cookies is carried out in accordance with the applicable legislation of the European Union, including Regulation (EU) 2016/679 (GDPR) and Directive 2002/58/EC on Privacy and Electronic Communications, which governs the use of cookies and similar technologies.
8.3. The website uses the following categories of cookies:
Strictly Necessary Cookies;
Performance Cookies;
Functional Cookies;
Targeting Cookies.
A description of the purpose of these categories of cookies is provided to users through the cookie management interface available on the website.
8.4. Strictly Necessary Cookies
Strictly necessary cookies are used to ensure the basic functioning of the website and the auction platform, including:
secure user authentication;
participation in auctions and the placing of bids;
preservation of user preferences and selected items;
ensuring the proper functioning of the technical infrastructure of the website.
These cookies are necessary for the operation of the website and are therefore used without requiring separate user consent.
The retention period for strictly necessary cookies is 12 months from the time they are placed, unless a shorter period results from the end of the user session.
8.5. Performance and Functional Cookies
Performance and functional cookies are used to analyse the use of the website, improve the user experience, and remember user preferences, including:
selected language;
region;
display preferences;
interface settings.
These cookies are used only with the user’s consent.
The retention period for performance and functional cookies is 12 months from the time they are placed.
8.6. Targeting and Marketing Cookies
Targeting and marketing cookies are used to provide users with information about collections, auctions, exhibitions and other offerings of ANTIQON that may be of interest to them, as well as to measure the effectiveness of marketing campaigns.
Such cookies are used only with the user’s consent.
The retention period for targeting and marketing cookies is 12 months from the time they are placed.
8.7. Management of Cookies
Upon the first visit to the website, users are provided with the possibility to:
accept all cookies;
decline non-essential cookies;
customise their preferences for different categories of cookies.
Users may modify their preferences or withdraw their consent at any time through the cookie management interface available on the website.
8.8. Browser Settings
Users may also restrict or disable the use of cookies through their internet browser settings.
Please note that disabling certain categories of cookies may affect the proper functioning of certain features of the website, including the use of user accounts, participation in auctions, and the preservation of user preferences.
9.1. Users may contact SIA “Antiqon” with any questions relating to the processing of personal data, the use of cookies, the exercise of data subject rights, or for the purpose of obtaining additional information regarding the processing of personal data.
9.2. Requests relating to personal data protection may be submitted using the following contact details:
SIA “Antiqon” Registration number: 40103941382 Registered address: Latvia, LV-1011, Rīga, Brīvības iela 52-1B
E-mail for personal data protection requests: tm@antiqon.com General e-mail: info@antiqon.com Telephone: +371 25663066
9.3. When processing a request, SIA “Antiqon” may request additional information necessary to verify the identity of the user and to confirm the user’s authority as a data subject where this is required to protect personal data and prevent unauthorised disclosure.
9.4. SIA “Antiqon” will review and respond to user requests without undue delay and, in any event, within 30 days from the receipt of the request, unless a different period is permitted under applicable legislation.
9.5. If a user believes that the processing of their personal data violates applicable data protection legislation, the user has the right to lodge a complaint with Datu valsts inspekcija, the supervisory authority of the Republic of Latvia responsible for personal data protection.
9.6. The current version of this Policy is published on the website www.antiqonart.com. Users are encouraged to review this page periodically in order to remain informed of any updates to this Policy.